NHS Workforce Tool

Staff Appraisal Management System

A role-layered appraisal platform that gives NHS staff, managers, and HR a shared, audit-ready record of every supervision meeting, objective, and wellbeing conversation.

Sector

Healthcare / NHS

Roles

Staff, Manager, HR Admin — each with a tailored view

Focus

Appraisal compliance, sentiment tracking, and HR oversight

Website

White Pebble Software

Outcome

Compliance visibility at every level

SAMS replaces ad-hoc supervision tracking with a structured, organisation-wide appraisal cycle. Managers record wellbeing notes, development goals, and objectives against each meeting; HR sees live compliance rates broken down by directorate, department, and manager — without chasing spreadsheets.

Sentiment scores derived from meeting text give HR an early indicator of staff and manager relationship quality over time, while a full audit log ensures every action is traceable for CQC readiness. Staff see only their own record; managers see only their team; HR sees everything.

Screens

Selected interfaces

HR Admin: staff profile modal with sentiment trend and editable record

SAMS - HR Admin staff directory list view — HR Admin: staff directory with currency status and appraisal progress at a glance

SAMS - HR Admin compliance dashboard — Compliance: organisation-wide stats broken down by directorate, department, and manager

SAMS - HR Admin sentiment trend chart — Sentiment: 90-day trend of overall and manager–staff relationship scores

SAMS - HR Admin audit log — Audit Log: timestamped record of every appraisal event for governance and traceability

SAMS - Manager dashboard for a staff member — Manager Dashboard: meetings, objectives, and status for each direct report

SAMS - New meeting form — New Meeting: structured form capturing wellbeing, development, objectives, and final appraisal flag

SAMS - Staff My Account appraisal overview — My Account: staff view of their appraisal cycle, meetings, and objectives

SAMS - Meeting detail with manager notes and staff comments — Meeting Detail: manager notes alongside the staff member's own submitted comments

SAMS - My Account with no appraisal started — My Account: clear holding state when an appraisal year has not yet been opened